Programmes Officer

Under the management of the Head of International Programmes (HQ-based), the Programmes Officers will be responsible for supporting the development and implementation of HRF’s programmes, with a particular focus on securing funds. Key responsibilities include:

MAIN DUTIES & RESPONSIBILITIES

Grant Acquisition and Donor Coordination

• Supporting and leading the development of concept notes, proposals and situation analyses, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals and budgets.
• Proactively monitoring potential new funding opportunities for HRF through relevant open sources (e.g. donor websites, humanitarian assistance portals), clusters and scoping with existing and potential donors.
• Liaising with colleagues to procure primary data required to develop successful proposals; creating primary data collection tools to facilitate this.
• Identifying and representing HRF at relevant networking opportunities and other meetings.
• Liaising with the marketing department to ensure the visibility of projects and programmes

Grant and Programme Management

• Reviewing contracts, MOUs and other documentation prior to signature.
• Ensuring outputs are achieved in line with agreed work plans and to agreed budgets.
• Maintaining strong working relationships with colleagues based in field offices through regular communication (in-person and remotely).
• Developing and maintaining strong working relationships with donors and humanitarian sector focal points.
• Reviewing and finalising both narrative and financial donor reports before submission. Ensuring coherence with proposal/contract and previous reports, quality and adherence to donor guidelines.
• Providing oversight and support to project managers and field staff throughout the project management cycle.
• Providing briefing papers and supporting the development of external communication tools relevant for donor visits/meetings.
• Acting as a key focal point between project staff, HQ and donors.
• Assisting the MEAL team in the collection of data to measure output and outcome level indicators.

Organisational Strategy and Growth

• Assisting in the development of new policies and update existing policies in line with internationally accepted standards.
• Assisting in the supervision of volunteers and interns within the Programmes Department.
• Assisting with recruitment within the department, specifically in field offices.
• Working collaboratively to strengthen integration and cross-learning within the programmes department.
• Assisting in the development of HRF country-level strategic documents.
• Conducting capacity building training for staff where required.

General

• Willing to travel to field locations as and when required.

PERSON SPECIFICATION

• An undergraduate degree in a relevant subject, masters degree an advantage.
• Previous experience in a similar position and existing knowledge of the sector highly desirable.
• Self-motivated, able to use initiative and work effectively without close supervision.
• Excellent communication skills, including fluent spoken and written English and exceptional report writing and editing skills.
• Ability to prioritise multiple tasks and produce high quality work while meeting competing deadlines.
• Strong interpersonal and intercultural skills.
• Excellent timekeeping and attendance, and ability to work additional hours at crucial times.
• Previous experience in countries where HRF operates an advantage.
• Right to live and work in the UK.