Programmes Officer

Under the management of the Head of International Programmes (HQ-based), the Programmes Officers will be responsible for supporting the development and implementation of HRF’s programmes, with a particular focus on securing funds. Key responsibilities include:

MAIN DUTIES & RESPONSIBILITIES

Grant Acquisition and Donor Coordination

• Supporting and leading the development of concept notes, proposals and situation analyses, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals and budgets.
• Proactively monitoring potential new funding opportunities for HRF through relevant open sources (e.g. donor websites, humanitarian assistance portals), clusters and scoping with existing and potential donors.
• Liaising with colleagues to procure primary data required to develop successful proposals; creating primary data collection tools to facilitate this.
• Identifying and representing HRF at relevant networking opportunities and other meetings.
• Liaising with the marketing department to ensure the visibility of projects and programmes

Grant and Programme Management

• Reviewing contracts, MOUs and other documentation prior to signature.
• Ensuring outputs are achieved in line with agreed work plans and to agreed budgets.
• Maintaining strong working relationships with colleagues based in field offices through regular communication (in-person and remotely).
• Developing and maintaining strong working relationships with donors and humanitarian sector focal points.
• Reviewing and finalising both narrative and financial donor reports before submission. Ensuring coherence with proposal/contract and previous reports, quality and adherence to donor guidelines.
• Providing oversight and support to project managers and field staff throughout the project management cycle.
• Providing briefing papers and supporting the development of external communication tools relevant for donor visits/meetings.
• Acting as a key focal point between project staff, HQ and donors.
• Assisting the MEAL team in the collection of data to measure output and outcome level indicators.

Organisational Strategy and Growth

• Assisting in the development of new policies and update existing policies in line with internationally accepted standards.
• Assisting in the supervision of volunteers and interns within the Programmes Department.
• Assisting with recruitment within the department, specifically in field offices.
• Working collaboratively to strengthen integration and cross-learning within the programmes department.
• Assisting in the development of HRF country-level strategic documents.
• Conducting capacity building training for staff where required.

General

• Willing to travel to field locations as and when required.

PERSON SPECIFICATION

• An undergraduate degree in a relevant subject, masters degree an advantage.
• Previous experience in a similar position and existing knowledge of the sector highly desirable.
• Self-motivated, able to use initiative and work effectively without close supervision.
• Excellent communication skills, including fluent spoken and written English and exceptional report writing and editing skills.
• Ability to prioritise multiple tasks and produce high quality work while meeting competing deadlines.
• Strong interpersonal and intercultural skills.
• Excellent timekeeping and attendance, and ability to work additional hours at crucial times.
• Previous experience in countries where HRF operates an advantage.
• Right to live and work in the UK.

How to apply

Please send the following information in English to [email protected]:

• CV.
• Covering letter – maximum 1 page outlining how you meet the person specification.
• Details of two referees.

Please write “Programmes Officer” in the subject line of the email. Please note, due to limited resources only shortlisted applicants will be contacted and applications will be reviewed on a rolling basis with a view for the successful candidate to start ASAP.