REACH PROJECT DEVELOPMENT (PD) OFFICER _ MOGADISHU; SOMALIA

ACTED

Position: REACH Project Development (PD) Officer KEN/SOM

Department: REACH

Location: Mogadishu

Contract Duration: 6 Months

Direct Hierarchy: Senior PD & Grant Officer

Starting date: May 2023

Background on ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction, and development contexts, supporting, and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

COUNTRY PROFILE

REACH has been operating in Somalia since 2012 and has multiple research cycles including two large-scale national assessments (Joint Multi-Cluster Needs Assessment and Detailed Site Assessment) as well as several other smaller assessments all aimed at providing intersectoral analysis of the response. In addition, there is a cash and markets team, which provide third party monitoring to the largest cash consortium in Somalia and Joint Market monitoring for the Shelter, NFI and WASH clusters.

REACH is looking for professionally confident, self-motivated, experienced, and committed team player to fill the positions REACH PROJECT DEVELOPMENT (PD) OFFICER KEN/SOM in Mogadishu, Somalia.

Position Profile:

Under the line management of the Senior Project Development and Grants Officer (SPDGO) in Nairobi, the Project Development Officer contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PDO facilitates internal communication and coordination with relevant departments and contributes to REACHs external communication strategy.

In his/her mission, the Assessment Officer will be hosted by ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, and relevant Logistics and Finance issues. S/he will therefore fully abide to ACTED’s Security, Administration, and relevant HR, Logistics and Finance rules and regulations.

FUNCTIONS

  1. Fundraising
  • Context Analysis
  • External relations
  • Fundraising and proposal development
  • Contracting
  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and REACH HQ GMU and finance.
  • Read thoroughly all contracts before signature, seeking REACH HQ GMU and finance advice when required.
  1. Grant Management

Contract follow-up

  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by REACH Assessment, Data, Field and Support teams as well as ACTED FLATS+PD as necessary.
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek REACH HQ Program Department advice on potential solutions that would meet donor rules.

Reporting

  • Participate in and take minutes of kick-off and close out meetings for each project
  • Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with REACH HQ GMU and finance, which will contribute ultimately to steady cash inflow;
  • Work in close relation with Assessment teams to incorporate key data in reports as necessary.
  • Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
  • Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with REACH HQ GMU.
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, assessment, field, data and support teams;

Partner Follow-up

  • Liaise with partners when required to develop relevant grant agreements in close coordination with REACH HQ GMU and finance;
  • Ensure partners report to REACH as necessary and in a timely and qualitative manner as per the requirements of the grant agreement.
  1. Management and Internal Coordination

Internal Coordination and Communication

  • Facilitate interdepartmental communication and information sharing from and between all bases across Kenya, Somalia and Somaliland and take minutes of the various coordination meetings as required
  • Ensure these meeting minutes are sent monthly to Coordination and HQ;
  • Keep REACH HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.

Filing

  • File properly contractual project documents both in hard and soft copies;
  • Regularly update the Resource Centre at the office with appropriate and relevant external and internal resources.
  1. External Communication
  • Contribute to REACH external communication strategy by feeding regularly REACH HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for communication tools, including, but not limited to, Newsletters, websites, and Annual Reporting.
  • Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to all teams, as well as the capitalization of media and pictures of the mission.

DATA CONFIDENTIALITY AND PROTECTION

  • The HR Officer will maintain the strictest confidentiality on all data collected and related processes, ensuring full compliance with REACH data protection policy and SOPs. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to REACH and its partners or collected during his/her assignment.

Technical skills

Human qualities

  • Organizational value alignment
  • Thinking outside of the box
  • Adaptation to different work situations
  • Dedication and self-commitment
  • Autonomy and self-direction

Management skills

  • Leadership – inspire and encourage others within the team;
  • Decision making and problem solving
  • Achieving results
  • Teamwork and team leadership

Process skills

  • Transparency and Accountability;
  • Planning and organizing;
  • Operationalizing – concrete actions with measurable outputs
  • Effective communication

REQUIREMENTS

  • Academic Excellent academic qualifications, preferably including a Master degree in relevant discipline;
  • Research skills Proven experience with complex research methods. Excellent analytical skills.
  • Software skills Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint. Advanced skills in R, SPSS and/or STATA or other statistical analysis software are an advantage; Experience with InDesign an asset.
  • Familiarity aid system Familiarity with the aid system is a strong asset.
  • Years of work experience At least 3 years of relevant working experience.
  • Experience in humanitarian settings Experience working in humanitarian complex humanitarian settings with vast hard to reach areas, an asset
  • Management skills Proven team management experience and skills; ability to build assessment capacity of team through training and mentoring
  • Communication/reporting skills Excellent communication and drafting skills for effective reporting.
  • Multi-tasking skills Ability to multitask with tight deadlines, on numerous research cycles.
  • Level of independence Proven ability to work independently.
  • Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility.
  • Experience in geographical region Past experience in the HoA region is desirable.
  • Language skills Fluency in English required, competency in Somali an asset.
  • Security environment Ability to operate in a complex and challenging security environment.

How to apply

Application Procedure:

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 24th March, 2023 with the subject line “REACH PROJECT DEVELOPMENT (PD) OFFICER _ MOGADISHU”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that only shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants, and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.


Deadline: 24 Mar 2023