PAE
Macfadden, an Amentum Company, is seeking a Senior Field Support and Staffing Team Lead to provide management support to field consultants and staff. The position will oversee staff serving as Roving Field Specialists in DRC, CAR and as Field Monitors in Ukraine and other locations as needed. The position will also oversee field staff in Technical Advisor positions supporting government disaster assistance responses.
The position may be required to supervise junior to senior level staff providing administrative, programmatic, and operational support to USAID’s Bureau for Humanitarian Assistance (BHA). BHA leads and coordinates the U.S. Government’s humanitarian assistance efforts overseas in response to natural disasters and protracted crises. The bureau also supports early recovery efforts that restore and protect basic systems and services and invests in risk reduction programs that prevent or reduce risks associated with chronic and recurrent hazards.
Key Internal Interfaces: Senior Program Manager, Deputy Program Managers, Macfadden Program Director, HR, Recruitment and Procurement Teams. Macfadden Managers, Supervisors, Team Leads and staff.
Key External Interfaces: BHA Task Order Customers – COR/AOR, Office Directors, Division Chiefs, Office Team Leads and DART/RMT and response personnel.
EDUCATION, EXPERIENCE AND SKILLS
Education: Bachelor’s degree with 15 years of experience or Master’s degree and 12 years of experience.
Experience: Minimum 15 years professional experience required. Experience working in a Human Resource, Staff Supervisor or Management role required. Relevant experience must include three years of supervisory experience. Seeking a minimum of 2 years of Humanitarian experience working overseas or in the U.S.
- Skills Required: Excellent written and verbal skills, staff recruitment, orientation, and personnel management skills with excellent attention to detail; Possess excellent judgment and are reliable and ethical and proficient in Excel and other MS Office programs. Must be able to multi-task and work under deadlines in a fast-paced and collaborative environment.
- Preferred: Familiarity with FAR, ADS, and other relevant government regulations and experience working directly with a government client.
KEY ACCOUNTABILITIES
All aspects of personnel management – Recruitment, onboarding, orientation, staffing, and performance reviews, etc. Ensure all documentation for invoices and timesheets are properly prepared and compliant. Provide consultant oversight and staff supervision and ensure staff are compliant and adhering to government rules and regulations. Maintain good communication and professional relationships with all colleagues and clients.
ESSENTIAL FUNCTIONS
Field Support:
- Assess teams’ needs and review work products for quality and timeliness.
- Provide orientation information for new staff & consultants.
- Meet with staff regularly to address any issues or concerns and provide support as needed.
- Work in close collaboration with government POCs in Washington, DC and on the DART.
- Monitor security developments in the countries staff are deployed to and provide support for evacuations and logistics as required.
- Coordinate deployments and activities as needed and work with corporate functional staff as necessary to process invoices and expense reports.
- Participate in recruitment of new field staff that includes reviewing resumes, processing procurement documents such as purchase requisitions, justifications, SOWs, etc.
- Occasional travel is required as needed to meet with the team and client and to support contract requests.
BHA Staff Management:
- Manage recruitment, time and attendance, training and orientation, performance, and other administrative requirements for unit staff embedded in Washington, DC with BHA client teams.
- Communicating regularly with the program manager and deputy program managers, as well as BHA technical POC’s, on issues related to administrative, programmatic, or operational support.
- Collaborating with technical POC’s and staff to develop staffing plans that fulfill client needs while providing growth opportunities for staff.
- Conducting regular check-ins with staff and their technical POC’s to evaluate staff workload and assess performance.
- Creating and regularly updating written guidance and providing support to ensure staff meet contract, BHA, and USAID requirements for travel, training, and other administrative processes.
- Occasionally arranging staff coverage across BHA offices or divisions in coordination with technical POC to respond to data calls, filing system updates, and similar requests.
- Assists with position descriptions for new positions and updates for existing positions.
Other Duties:
- Responsible for drafting, editing, and submitting information for the quarterly reports and other contract-required deliverables.
- Provide support supervising surge staff brought on for short term assignments.
- Provides guidance and direction concerning the resolution of problems.
- Assist with procurement actions as requested and support requests for special assignments or tasks.
Ability to obtain and maintain a US Government issued Facilities Access or Secret clearance for the duration of your employment. Only applicants who currently hold an active Secret or higher-level security clearance or who are eligible to receive a Facilities Access or Secret security clearance will be considered for this position.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds. This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.