Budget Analyst

Position Title: Budget Analyst

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 27 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The Budget Division of the Department of Financial and Administrative Management (DFM) is responsible for preparing the Organization’s annual Programme and Budget and related documents, provides advice on budgetary matters, and establishes guidelines and procedures for preparing Country Offices and project budgets. The Budget Division provides guidance for ensuring that all institutional requirements are incorporated in budgets and prepares the assessment scale used to calculate Member States contributions to the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are appropriately budgeted to meet the objectives of the Organization’s activities within the limits of available resources.

Under the overall supervision of the Comptroller/Director DFM and direct supervision of the

Chief of Budget, the Budget Analyst will be responsible for analysing budget consumption trends, budget performance indicators, budget requests and financial indicators across the Organization. They will also provide support for financial monitoring of the core budget and supporting the preparation of periodic and ad-hoc reports.

Core Functions / Responsibilities:

1. Analyze current and past trends in key performance areas including all areas of budget implementation across organizational units to produce summarized reports on relevant financial risks.
2. Provide regular financial sustainability reports by region with a view to alerting on unusual trends that may require intervention by relevant Regional Offices.
3. Closely monitor on a regular basis and highlight any non-compliance in the regular use of institutional planning and cost allocation tools and regular forecasting updates.
4. Monitor budget versioning maintenance, initiate timely corrective action including timely updates and communication of approved budget allotments.
5. Contribute to the preparation of the annual Programme and Budget of the Organization and related revisions and updates.
6. Contribute to the development and implementation of financial analysis models and organizational performance indicators, with particular emphasis on financial data and develop related monitoring reports and dashboards.
7. In close coordination with the Business Transformation Stream Lead on Plan to Report,support the implementation of enhancements of the budget planning systems and Cost Allocation and Planning Applications, including with a view of integration of such applications functionalities with IOMs new ERP system.
8. Prepare regular financial trend reports, including through linking ERP actual data with PRIMAproject statistics, as well as ad-hoc reports to support management decisions.
9. Ensure effective liaison with relevant Country Offices and Headquarters (HQ) Offices/Departments/Divisions/Units, in order to obtain accurate, consistent and standardized financial information in support of BUD work and provide general advice to relevant HQ Departmental staff on budget matters.
10. Provide trainings on budget matters and best practices and contribute to the development of internal guidelines and training materials.
11. Support the payroll cost allocation for HQ where necessary and regularly review consistency of core staff projectization in terms of mapping with core positions.
12. Prepare documents, dashboards, presentations, charts, tables and statistics, including through merging relevant information from large datasets for analyses and preparation of reports.
13. Provide administrative and logistical backstopping as needed.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Economics, Business Administration or a related field from an accredited institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Management experience within an international context in financial management, budgeting, monitoring and in providing project management support;
• Experience in preparing, analysing and presenting a wide range of financial documents, and reports;
• Substantial experience within an international context in administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM financial and budget policies, procurement and HR procedures and rules a distinct advantage; and,
• Experience in working in a multi-cultural setting.

Skills

• Excellent communication skills, ability to present information in a comprehensive, clear and concise manner both in writing and verbally;
• Demonstrated ability to conduct analyses, excellent writing skills, accompanied with ability to edit a range of different materials, including but not limited to instructions, guidelines and reports for different audiences;
• Knowledge of SAP, Oracle and/or other Enterprise Resource Planning (ERP) systems, software, and procedures. Knowledge of Business Intelligence tools is a distinctive advantage;
• Knowledge and understanding of IOM/UN policies, rules, regulations and instructions on resource management;
• Excellent writing skills. Candidates will be assessed on proficiency to draft reports;
• High level of computer literacy experience in computerized accounting systems and software; advanced knowledge of MS Office specifically EXCEL; advanced knowledge of accounting systems, software, and procedures;
• Excellent analytical skills applied to large amounts of data from multiple sources;
• Proven ability to identify client needs and match them to appropriate solutions; and,
• Ability to establish and maintain productive partnership with clients.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.