Chief of Staff

1. Reporting Line:

The Chief of Staff reports to the Deputy Head of Mission (DHoM).

2. Main Tasks and Responsibilities:

· To supervise the Office of the Chief of Staff and the following units: Planning, Reporting and Evaluation, Legal Advice;

· To administratively coordinate the advisers to the Head of Mission (Legal, Political, Human Rights, Gender and Environment), the Mission Analytical Capability and the Project Cell on aspects related to human resources management;

· To manage the Mission headquarters functions including Mission Support ensuring all aspects are globally considered for Head of Mission decision-making and for the analysis of the internal reporting of Mission activities;

· To ensure all Mission activities are consistently planned, supported and executed in a qualitative manner;

· To organise the regular senior management team meetings, all staff meetings, periodic Mission implementation meetings;

· To ensure Mission members are periodically updated on Mission implementation progress, resource requirements and the political and security situation in the Mission area;

· To ensure liaison and coordination are maintained with the EU Delegation, EU member states and the EU Special Representative office;

· To ensure liaison and cooperation are maintained with the local authorities as well as with governmental and non-governmental organisations and other national or international stakeholders;

· To ensure Mission Standard Operating Procedures are properly developed, implemented and periodically reviewed;

· To ensure that liaison and coordination are maintained with the EU Delegation, EUTM Somalia, EU NAVFOR Atalanta, the representatives of EU Member States and Contributing Third States, according to HoM’s/DHoM’s directions;

· To contribute to the training of Mission members;

· To implement gender-responsive leadership and ensure gender and human rights mainstreaming internally and externally in mandate implementation;

· To uphold a strict zero tolerance policy to misconduct, including all forms of harassment, sexual harassment, discrimination and abuse, and proactively ensure an equal and inclusive work environment for all staff;

· To lead and manage Brussels Support Elements (BSE) in the areas of MHQ/Operations and Mission Support deployed in the EEAS/CPCC;

· To raise awareness of staff on their rights, obligations and appropriate standards of behaviour, including existing formal and informal complaint and support mechanisms.

3. General Tasks and Responsibilities:

· To identify and report on lessons learned and best practices within the respective area of responsibility;

· To contribute and ensure timely reporting on activities within the respective area of responsibility;

· To take account of gender equality and human rights aspects in the execution of tasks;

· To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:

· Successful completion of university studies of at least 4 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master’s Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank; AND

· A minimum of 10 years of relevant professional experience, after having fulfilled the education requirements, out of which a minimum of 5 years at senior coordination/management level.

5. Essential Knowledge, Skills and Abilities:

· Knowledge of and experience in strategic management and/or public administration;

· Ability to exercise collaborative, sound and effective leadership;

· Ability to manage, mentor and motivate a professionally diversified and multicultural team;

· Ability to establish, plan, and review priorities;

· Ability to communicate and engage with senior officials and governmental decision makers;

· Knowledge of human rights, gender equality and Women, Peace and Security commitments.

6. Desirable Qualifications and Experience:

· Master’s degree/MBA in management, business administration or other related subjects, or international/national certificate/diploma in management/leadership;

· Experience in performance and change management;

· Experience in strategic analysis, planning and reporting;

· Professional qualification and/or certificate in management/leadership;

· International experience, particularly in crisis areas with multinational and international organisations.

· Experience in liaison with governmental and law enforcement institutions (such as ministries, agencies, coast guard, police, prosecution, judiciary, customs etc.).