Project Officer

1. Reporting Line

The Project Officer reports to the Head of Project Cell.

2. Main Tasks and Responsibilities:

· To assist in project planning, development, coordination and implementation of Mission projects in support of mandate implementation;

· To assess project proposals and issue feasibility and sustainability recommendations;

· To advise Missions operational components and heads of units in the preparation of project proposals, budgets, notes of understanding and project agreements etc.;

· To ensure project proposals are in line with Mission programmes and coordinated internally and externally;

· To act as the interface between project leaders and various elements of Mission Support;

· To maintain records of the Mission project history and ongoing activities;

· To conduct post project reporting and evaluation;

· To develop best practices on project management, make training recommendations and record lessons identified/learnt;

· To receive, review, analyse, assign, process and track certified requisitions submitted for procurement;

· To liaise with Mission international partners in close coordination with the Mission Coordination and Cooperation capability;

· To provide support across field offices for planning and implementation of projects, focusing on complementarity and synergies with national or regional projects or initiatives related to maritime area;

· To ensure that all contract related expenditures are documented in compliance with the Regulation on the financial rules applicable to the general budget of the Union (Financial Regulation);

· To support the delivery, reception, acceptance, stock and inventory of all goods for the Project Cell, including the preparation of all relative documents and certificates;

· To support the monitoring of the projects goods warranties and works liabilities during all the relative periods;

· To provide support for the preparation of the handover of the equipment to beneficiaries and organises the physical delivery in the several regions of the country as required;

· To support, within projects, organising the facilities and event set-up, planning and organisation of conferences, workshops, training activities or other expertise transfer activities for Somali counterparts;

· To support the preparation of market researches and terms of reference for equipment and goods and the preparation of the procurement dossier.

· To ensure that Project Cell’s paper and electronic archive, as well as dedicated databases, are properly managed and updated.

3. General Tasks and Responsibilities:

· To identify and report on lessons learned and best practices within the respective area of responsibility;

· To contribute and ensure timely reporting on activities within the respective area of responsibility;

· To take account of gender equality and human rights aspects in the execution of tasks;

· To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:

· Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor’s Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank; AND

· A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

5. Essential Knowledge, Skills and Abilities:

· Teamwork skills;

· Time management skills;

· Problem solving skills;

· Project management skills.

6. Desirable Qualifications and Experience:

· University and/or Master’s Degree in project management or other related field;

· Project management training, such as APM, PPM, PRINCE2, or equivalent;

· Experience related to planning and implementation of capacity building projects for civilian law enforcement agencies;

· International experience, particularly in crisis areas with multinational and international organisations.

· The experience should be in the field of planning, execution/implementation, monitoring or evaluation of projects.

7. Desirable Knowledge, Skills and Abilities:

· Familiar with EU Financial Regulations.