Finance and Administrative Officer

The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization that supports sustainable democracy worldwide. International IDEA’s mission is to support sustainable democratic change by providing comparative knowledge, and assisting in democratic reform, and influencing policies and politics

International IDEA is managing a four-year programme to support Sudan’s transition to a democratic system of government, and to contribute to SDG 16 (responsive, inclusive, participatory, and representative decision- making at all levels) by improving the capacity of strategically civil society actors engage with citizens and the government of Sudan in a democratic and effective way, with an aim to resume a democratic and peaceful transition in Sudan

Based in Khartoum – Sudan*, International IDEA seeks to appoint:*

FINANCE AND ADMINISTRATIVE OFFICER

The project intends to contribute to these over-arching objectives by inspiring and supporting change processes undertaken by a Group of Eminent Sudanese, strategically chosen public interest groups (including civil society organizations (CSOs), thinktanks and research centres),

The Finance and Administrative Officer will provide high level financial and administrative support in accordance with project needs and requirements for the Khartoum Office, and will be responsible for accounting, payments, bank account management and providing support to the office on financial and procurement aspects.

Key responsibilities for this position include:

• Processes invoices, advance requests, project expenditure reports, prepares and process payment requests accordingly
• Performs bank reconciliations and handles the petty cash fund, clearance of receivables, overall cash management and facilitates monthly financial closures in accordance with office and institutional requirements
• Assists with expenditure control, advising team members on possible cost-saving measures.
• Coordinates and monitors the usage and maintenance of project equipment and vehicles
• Prepares and follows up on the collection of VAT refunds from the Sudan Government Revenue and Customs authority
• Enters data into the ERP system and prepares monthly expenditure receipts and reports
• Monitors cash flows and ensures adequate cash levels are maintained every month for the project.
• Contributes to the preparation of and responding to the office and project audits
• Operates and maintains use of computerized accounting systems and spread sheets to assist day to day accounting procedures and with reporting requirements
• Ensures compliance with donor financial and procurement policies including financial accounting obligations where applicable
• Ensures that International IDEA complies with relevant national laws and procedures pertaining to project finance and administration.
• Maintains records of fixed assets and updates them on a quarterly basis

The Finance and Administrative Officer must possess and be able to demonstrate

• University degree in business, financial management or other relevant discipline
• Minimum three (3) years of progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions
• Full or part professional qualifications in finance and accounting, for example ACCA are considered advantageous
• Knowledge of award and contract regulations and reporting requirements of EU and/or other major donors advantageous
• Experience in working in an international context, e.g. in an intergovernmental organization, considered an advantage
• Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet is required; Knowledge of ERP systems is desirable
• Fluent in written and oral English and Arabic is required; Any other widely spoken language in an International IDEA priority region would be an asset.
• Fixed term appointment for a period of 9 months ending 30th September 2023
• Please note that all applications must be made in English.
• Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sudan for the duration of the contract. International IDEA is not able to support work permit applications.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.

How to apply

View the full job description and application instructions on the Vacancies page at www.actionappointments.co.za and email your application by Saturday 03rd December 2022 to [email protected]