Procurement and Contracting Assistant – PROCU001997-00001

US Institute of Peace

DESCRIPTION/RESPONSIBILITIES:

Who We Are

Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace around the world. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the toughest problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.

JOB BRIEF

The Procurement and Contracting Assistant provides support to Institute staff for the procurement of products and services on behalf of the Institute. This position is based in Washington, DC, and reports to the Director of Grants and Contracts Administration.

TARGET SALARY RANGE

Grade 8 – $56,000 – $57,000

The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.

RESPONSIBILITIES

• Provide procurement/acquisitions support that includes a variety of assignments, including reviewing and approving contract requests, executing contracts, liaising with requesters, and contracting officer representatives (COR) throughout the Institute on best practices in acquisitions, and administration of the contracting systems.

• Perform evaluation on competition or sole source justification to ensure USIP is getting the best value for the goods and services requested.

• Serve as a point of contact for contracting questions, ensuring solicitations and acquisitions comply with federal rules and Institute policies and procedures.

• Assist with the Institute’s vendor management by entering and updating vendor information.

• Assist with credit card payments and reconciliation.

• Provide guidance and support to staff reserving hotel rooms and conference space for off-site meetings and events.

• Submit requisitions on behalf of field office staff. Track and follow-up on rejected requests.

• Serve as a point of contact for technical questions regarding USIP’s financial systems and assist Institute staff in resolving system errors on requisitions, awards, and receipts.

• Assist with preparing and updating procurement/acquisitions guidance for USIP staff.

• Develop and maintain templates for various contracting uses, such competition and evaluation templates and contract management templates, etc.

Performs other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree or equivalent experiences in a related field, such as finance, accounting, contracts, or purchasing.

• Preferred two (2) year of experience related to contracting, non-profit procurement, or federal acquisitions.

• Knowledge of basic procurement/acquisitions procedures and techniques, contract negotiation, and budget management.

• Basic knowledge of Federal Acquisition Regulations and Federal Supply Schedule Contracts or the GSA Schedules Program.

• Must have the ability to use judgment when selecting, interpreting, adapting, and applying guidelines and when developing recommendations for alternatives or solutions.

• Strong attention to detail and time management skills

• Strong communication skills with people of various cultural backgrounds, different levels of management, both in-person and digitally via email or chat.

• Experience and proficiency in the use of Microsoft Office and Adobe are required.

• Experience with Quick Base, Pegasys/Momentum, and other web-based software and database systems is preferred.

• Must be able to pass a NACI clearance.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

Following the Federal mandate, USIP will require USIP employees and contractors to be fully vaccinated (with the exception of religious and health exemptions). The vaccine mandate applies to employees and contractors with building access regardless of telework or remote status.

HOW TO APPLY To be considered for this position, please submit a complete application package consisting of:

  1. Completed employment application including titles, dates of hire, and salary requirements.
  2. Cover letter
  3. Resume

For questions about this position please email [email protected] Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

How to apply

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=dcbcf97dfc785101662e3186d1326254