Procurement Officer

CRS Background

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary:

You will coordinate local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the beneficiaries. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability. You will be expected to support the whole supply chain process when needed.

Roles and Key Responsibilities:

· Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.

· Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.

· Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.

· Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.

· Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.

· Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.

· Be responsible for filing and organizing of procurement documentation.

Typical Background, Experience & Requirements:

Education and Experience

· Bachelor’s Degree in Business Administration or other relevant degree. Professional certification a plus. Additional experience may substitute for some education.

· Minimum of 3 years work experience in procurement/purchasing management, logistics, Supply chain, administration, preferably with an international organization.

· Good knowledge of various donor procurement regulations (e.g., EU, UN, N.4412 Public Procurement Services, etc.)

· Knowledge of national and international procurement regulations and local market conditions.

· Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.

· Proficient in MS Office package (Excel, Word, PowerPoint). Experience with ERP systems is a plus.

Personal Skills

· Excellent planning and coordination skills and ability to prioritize competing priorities effectively

· Excellent analytical skills with ability to make independent judgment and decisions

· Proactive, results-oriented, and service-oriented with focus on meeting customer needs

· Ethical conduct in accordance with recognized professional and organizational codes of ethics

· Excellent negotiation, communication, and relationship management skills

Required Languages: Greek and English.**

Travel Required: Non expected.**

Key Working Relationships:

Internal: Supply Chain Team, Finance, HR, programming teams.

External: Vendors, Partners.**

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfil his or her responsibilities and achieve the desired results.

• Trusting Relationships
• Professional Growth
• Partnership
• Accountability

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer; CRS is always looking for qualified, diverse and compelling candidates to join our agency and support our great work.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

Please note that applications will be continuously reviewed, and CRS reserves the right to close the vacancy before the deadline once a suitable candidate is identified.

We thank all applicants for their interest, however only shortlisted candidates will be contacted.